February 25, 2019

In attendance:  Chair Savannah Jewell, Ryan Wynkoop, Kenny Jones, Dinah Dalder, Kay Franscoviak, Kristi Evans, Norma Singley, Mary Jo Risk, Claudia Alenduff, Susie Riley and Pastor Tracey Leslie
 
Savannah opened with prayer.  Kristi made a MOTION to accept the minutes of January 22, 2019.  Kenny seconded and all approved.

Living Stones – Ruth Smith joined us via Skype. Information was emailed to everyone before the meeting explaining the purpose of Living Stones.

Mission: Support preservation and encourage use of historic religious structures in Lafayette, IN.  
 
Vision: Striving to build a welcoming community by preserving the solid foundations of the past. 
 
Overview: Living Stones Historic Preservation funds historic preservation projects by applying for grant-funding (not available to religious organizations), raising private contributions and revenue from building rentals.
 
Products and Services:  Short term – Focus on two selected historic preservation projects; 1) South lawn (landscaping and redesign) and 2) Stained glass window restoration.  Long term – Potential of building a coalition of historic downtown churches (for sustainability). Other Trinity projects include balcony redesign and repurposing, and more extensive work on parking lot.
 
The first year, the Advisory Board (to be assembled) needs to get the organization off to a solid start. The following skills are needed: Project management, facilities management, grant writing, fundraising, non-profit management, visioning, networking, historic preservation and centennial neighborhood and downtown economic development.
 
Friends of Downtown will act as fiscal agent until we can manage on our own by filing as an official 501C3. Volunteers from Trinity will be making calls on March 1 to different businesses and individuals for donations to Living Stones.
 
Ruth also announced that Trinity would be opened on Saturday, March 2 for Artist Work days.  Artists will work within our building and donate a work of art to the Gallery Walk in September.  Trinity will be on the gallery walk 5/17, 7/19 and 9/27 from 6-9 p.m.  Food trucks will also be set up and donate a percentage of their sales.  This is being organized by Matt Bestitch from the Guac Box.
 
Ryan made a MOTION for Living Stones Historic Preservation to form as a non-profit entity as described in documents provided.  Kristi seconded and all approved.
 
Endowment – Ryan emailed Endowment Fund Charter proposal to all members before meeting to review for discussion on changes to be made. Ryan reviewed the proposed changes.  Attached is the DRAFT Endowment Guidelines.  After discussing Ryan will detail the corrections to the proposal and email for our review and voting. 
 
Ryan made a MOTION to hold a church conference on April 8, 2019 to vote on the new Endowment Fund Charter.  Kristi seconded and all approved.
 
Youth Ministry Program – Pastor Tracey emailed the Cooperative Youth Ministry program information out to all Board members for their review. This ministry will be led by Aaron Osbourne (Christ UMC) and Melissa Kramer (Trinity). Ryan Trager (Brown St.) and Kurt Freeman (Christ UMC) are the lead pastoral mentors. It will include five United Methodists churches in Lafayette (Christ, Grace, Brown Street, Congress Street and Trinity).
 
Scheduled to start March 10 from 5:30-8:00pm. Rotating locations each week. Dinner will be provided, 2 Discipleship weeks a month; worship, teaching, and small groups (small groups 4-6th grade, 7-8th grade and 9-12th grade) Mission project week (once a month): students will do hands-on missions in the community, fellowship/fun week (once a month for relationship building).  Volunteers needed for all areas.  A grant has been received from the district to fund this cooperative ministry.  Each church is to contribute $500 towards programming.  Trinity’s contribution will be taken from Trinity’s restrictred youth funds.  Trinity is to receive $6,000 of the grant funds in exchange for Melissa’s leadership of the ministry.
 
A MOTION was made by Savannah to approve the Cooperative Youth Ministry Program.  Kay seconded and all approved.
 
A MOTION was made by Savannah to take $500 Trinity’s restricted youth funds to pay Trinity’s program fee for this Ministry.  Kay seconded and all approved.
 
A MOTION was made by Kay to designate $1,000 of the grant funds to Melissa for continuing education.  Mary Jo seconded and all approved.
 
Pastor Tracey discussed the need for additional ministry support and asked for consent to be in dialogue with _____ (U.M. ministry candidate) regarding providing ministry support to Trinity.  A MOTION was made by Norma to have Pastor Tracey and Dinah be in discussion with ______.  Kay seconded and all approved.  Following dialogue with ____ a proposal will be provided to the Governing Board for discussion and approval at the March meeting.  
 
Name One – Pastor Tracey asked that each Board member send an individual or business name to Ruth Smith by Thursday, February 28th, for calling on Living Stones.
 
Discipleship – No report
 
Annual Conference – Pastor Tracey reported annual conference will be held in Indianapolis June 12-15 (generally business is limited to June 13-14 with fellowship/training and ordination on the other days).  A volunteer is needed to attend. Tabled until March meeting.
 
150th Anniversary – First celebration will be February 28.  It will start off in GREAT Room then to Sanctuary.  New sound panels have been installed in the GREAT room and Kristi would like feedback on the sound.  Trinity will host three gallery walks.  We need volunteers to set up tables, chairs and water coolers on the lawn for these walks (6-9p.m.).  The following have volunteered:  5/17-Kenny Jones, 7/19-Kay Franscoviak and 9/27- Anniversary Team members.
 
Rev. Jack Hartman will attend the Governing Board’s March 26th meeting.  The meeting will start at 6:00p.m. Hors d’oeuvres will be served (cheeseball & crackers-Norma, fruit-Claudia and some type of dip-Kristi).
 
Missions – Mary Jo reported Trinity will serve a Brianna’s Hope meal on March 14 at Grace UMC.  All food contributions to be at Grace by 5:00 p.m.  There is an online sign-up sheet.
 
Finance – Report submitted electronically. 
 
Trustees – Sound panels have been installed in GREAT room. 
The church had some frozen water pipes.  Anderson Plumbing was not able to find the leak.  Kristi called the city and they recommended Snuffy’s Plumbing.  They were able to locate the frozen pipes and get them thawed using heated cables. 
 
The mechanical room has had sewage backup.  Snuffy’s changed the drains and hopefully that will work. Otherwise the transfer station may need replaced.  The cost would be $10,000. 
 
The floors in Friendship Room, Fellowship Hall, restrooms, GREAT room kitchenette and restroom have been stripped and waxed.  The ceramic tile in basement foyer and restroom have been cleaned. Done by Payton’s Cleaning Services.
 
Pews on the back row will be removed from Sanctuary.  They will be replaced with padded chairs with arms.  A MOTION was made by Kristi to remove two pews on back row from each side and one center pew and be replaced with chairs.  Kay seconded and all approved.
 
There is a possibility of someone renting space for music lessons.  It would be lessons for pre-school and early elementary.  Character Restoration wants to come back full time.  They want Monday mornings, Tuesday evenings and Thursday afternoon and evening.  After discussing, it was decided that we cannot have music lessons and Character Restoration at the same time.  They will talk with the music teacher and give her 3 weeks to decide what she wants to do.  Kristi will advise Character Restoration that we have an interest from someone else and will let them know as soon as they decide.
 
Kristi asked for the following invoices to be paid from BUILDING ENDOWMENT:
- $870 – Snuffy’s – thawed frozen pipes
- $44.28 – Swifter wet jet, pads and cleaning solution refills
- $1,565 – Payton’s Cleaning Services – Stripping and waxing of floors
- $231.62 – Advance Tech Inc. – Preventive maint. & filters on furnace at Parsonage
- $43.83 – Advance Tech Inc. – Filters at church
- $77.16 – Cleaning supplies
 
Kristi asked for the following invoices to be paid to Wiesler’s Inc. from PARKING LOT FUND:
- $260 – 50 lb. bag of salt (2/17)
- $165 – Snow plowing of lot and sidewalks (2/20)
- $717.50 – Snow plowing of lot and sidewalks & 50lbs. of salt (1/27) & 50lbs. of salt (1/29)
- $392.50 – Snow plowing of lot and sidewalks & 50 lbs. of salt (2/1)
- $782.50 – Snow plowing of lot and sidewalks & 50 lbs. of salt (2/10) & 50lbs. of salt (2/13)
Kristi made a MOTION to pay all the above invoices from BUILDING ENDOWMENT AND PARKING LOT FUND as stated.  Norma seconded and all approved. 

Staff Parish – A change in children’s time is being made.  Melissa will address the congregation on the subject of the children’s church and the children will now meet her in the back of the church.  There will not be Children’s Time during service since the number participating varies so widely week to week.
 
All staff interviews need to be in to Dinah by March 4, 2019.
​
​Savannah closed with prayer at 8:10p.m.  Our next meeting will be March 26, 2019 at 6:00p.m.
 
Respectfully submitted,
Claudia Alenduff